District Grant 2021 Document

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The current health pandemic has changed the way we do things.

The Rotary District 7150 Foundation has modified certain District Grant procedures to ease the difficulties some of us may encounter and encourage participation in District and/or Global Grants.

During these extenuating circumstances for the 2020-2021 Rotary year...

1) District and Global Grants addressing only COVID-19 emergency relief are allowed to conduct financial transactions prior to their District Grants' approval. Save your receipts, invoices, cancelled checks, etc. for your Final Report 2021!!.

2) The average $50 per capita Annual Fund requirement has been waived.

The Rotary Foundation is all about:

~ supporting Rotarians’ efforts to change lives and serve communities.

~ transforming your gifts into service projects that change lives both close to home and around the world.

 

The Rotary Foundation is how we get things done.

 

 

Under the provisions of the Rotary Foundation’s program, Rotary Clubs desiring to participate in the grant program must be qualified/certified.  Part of that qualification process is attendance at a Rotary Grant Management Seminar (GMS).

NEW: To qualify to participate in District Grant applications each year, minimum one member from each Club must attend Grants Management Seminar (GMS). Due to the current health crisis where we are advised to maintain social distancing, GMS is conducted via video-conference.

 

 

• You can access District and Global Grant documents in the Menu box (on the left). 
• You can also find them throughout the following article on application process.

 

And now on to the District and Global Grants 2021 Application process!

 

1.

About The Rotary Foundation (TRF) District Grants 

• What are District Grants?

  • District Grants fund small-scale, short-term activities that address needs in your community and communities abroad. Each District chooses which activities it will fund with these grants.

  • District Grant community service projects are for only one year.  This means Rotary Clubs must get qualified each year.

  • District Grants project management is administered over two-years :  
    • Year 1 :  Plan and Submit application/budget by deadline JUNE 1, 2020;
    • Year 2 :  Implement and Complete, ends same date every year of May 31.

2.

Timetable for District Grant Process

• District Grant cycle is a two-year project management process 

          FOR DISTRICT GRANTS 2020 

• currently in progress...

• May 31, 2020:  deadline for FINAL REPORT.  Concludes 2nd year, implementation phase of District Grant project management process.

• Please refer to Menu box on left to open Final Report Word doc or PDF format.

ROTARY CLUBS :  If you anticipate any delays in completing your grant projects, please contact District Grants Chair ASAP!  Let's work together to meet your project deadline, avoiding delays for the next year's District Grants.  

Thank you! 

         FOR DISTRICT GRANTS 2021 

• Rotary year: July 1, 2020 - June 30, 2021

• July 1, 2019 - June 1, 2020 : PLAN!  Plan and Complete Qualifying Documents (QD) phase, includes Application

  • Choose a community service project - Talk with Rotarians, neighbors, family.   Attend local meetings of nonprofits, government, etc. 

• Choose a Rotary Club Partner - requirement of The Rotary Foundation District Grants.
• Include Rotarian involvement - requirement of The Rotary Foundation District Grants.
• Normally, absolutely no financial transactions are allowed (no payments, no checks transactions, etc.) prior to Grant approval by The Rotary Foundation and District 7150 Foundation Committee.  But for Rotary year 2020-2021, TRF has waived this.  Rotary Clubs may start financial transactions now.  Do remember to retain all your financial transactions: receipts, invoices, cancelled checks (front and back), and so forth.
• TRF has waived the Annual SHARE Fund average $50 per capita for Rotary year 2020-2021.  [per MOU Addendum (Rotary Club agreement with District 7150 Foundation) by June 1, same deadline for submitting District Grant Qualifying Documents(*QD).]

• June 1, 2020 :  deadline for submitting all District Grants 2021 Qualifying Documents (QD).  Marks the end of the first year, planning and application phase, of District Grant project management process.  **Must wait for approval from both TRF and District 7150 Foundation** before implementation (year 2) can begin.

• July 1, 2020 - June 30, 2021 :  After approval is received.  Begin Implementation - Start your project! This is the second year of District Grant project management.  
  • Rotary Club partners should send their financial contributions to the lead/primary Rotary Club grantee.
  • During this time, per Qualifying Documents (QD) agreement, Rotary Clubs must submit Interim Progress Reports (due Dec 1, 2020) and
  • FINAL REPORTS (due May 31, 2021).

 

 

3.

District Grant QUALIFYING DOCUMENTS (*QD)

1. Memorandum of Understanding (MOU) 
2. MOU Addendum 
3. District/Global Grant Guidelines 
4. Grant Application  - this includes Financing/Budget Worksheet. 
5. Budget Worksheet:  Financing and Quotes.  Sample Budget is included. Choose one :

 

 

 

4.

District Grant PROGRESS REPORT FORMS

Note:  Deadline is the same every year for submitting District Grant Progress Reports:

a.   **  Interim Progress Report :  Dec 1st.

b.  **  FINAL REPORT :  May 31st.  

        OR  30 days after completion of project.

 

 

Timely completed and signed Interim Progress Reports are required to be submitted to the District when a grant project begins and at conclusion of the project.

 

 

 

    a.  DISTRICT GRANT 2021 INTERIM PROGRESS REPORT

 

                District Grant 2021 Interim Progress Report, in two formats

 

                   ** Interim Progress docx (Due Dec. 1)

                   ** Interim Progress PDF (Due Dec. 1)

 

 

 

    b. DISTRICT GRANT 2021 FINAL REPORT

 

              Final Report 2021, due the latest May 31, in two formats         

                  *** Final Report docx (Due 30 days after completion of project) or the latest May 31, 2021.

                  *** Final Report PDF (Due 30 days after completion of project) or the latest May 31, 2021.

 

 

 

District Grant 2020 Final Report, due the latest May 31, 2020

*** Final Report (or due 30 days after completion of project)

 

 

5.

GLOBAL GRANTS

Pre-application document for Global Grant

For Global Grants, a 'pre-application' must first be submitted to District 7150 Foundation attn: Global Grants.  

 

Global Grant documents are in the Menu box.  

 

Global Grant documents are the following:

 

     * What are Global Grants?

     * Global Grant Funding Request Application DOCX

     * Global Grant Funding Request Application PDF

     * Global Grant Funding Example PDF

 

 

 

 

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